How to Fund a Primary School Author Visit
If you work in a school, you’ll know that a good author or illustrator (or author-illustrator) visit massively boosts children’s passion for books. Particularly engaging ones can spark a lifelong love of reading, supercharge creative writing, and inspire even the most reluctant readers.

You’ll probably also know that with school budgets being tighter than ever, the biggest hurdle for literacy coordinators isn’t finding the right author, it is finding the budget.
If you are wondering how to fund a primary school author visit, I have six ideas for you.
How to Fund a Primary School Author Visit
1. Partner with Your PTA or Friends Association
PTAs are constantly looking for impactful, educational ways to spend the money they raise.
An author visit fits their criteria perfectly because it will boost reading for pleasure and can directly benefit a lot of children all at once. I, for example, like working with the whole of KS2 in one go as long as they can all fit in the school hall.
You can find out about my author-illustrator visits on this page of my website.
TIP: Show the PTA how the event aligns with boosting reading, World Book Day or a school literacy week.

2. Skip solo class workshops in favour of an engaging session for a whole key stage
Costs mount up if an author works with each class individually. If your chosen author can work with a larger group all at once in an hour, and still be engaging, your costs will diminish substantially. I like to engage all of Key Stage Two in one go. For 120 pupils, this works out at £1.45 per pupil.
IDEA: Could children come in non-uniform in exchange for a donation to the author visit?

3. Choose a local author to save on costly travel/accommodation expenses
As schools are responsible for paying for an author’s travel and accommodation expenses, choose an author who lives in your area. I, for example, live in Chorley. I prefer to work in surrounding areas like Bolton, Wigan, Preston, Blackburn, Lancashire and Greater Manchester to keep travel costs to a minimum and eliminate accommodation expenses.
TIP: To find out which authors live in your area, ask your local independent bookshop as they will certainly have links. You search for your nearest local independent book shop here on Jon Biddle’s website.

4. Check Grants
There are several external pots of money designed specifically to boost literacy and bring creative professionals into education. Depending on your location and school demographic, look into arts council and lottery funding.
These are also good places to look:
TIP: Look for local or regional grants from charitable trusts, Rotary Clubs, Town/Parish Councils, or supermarket community schemes (like Tesco or One Stop) which frequently provide localized educational funding.

5. Consider a High-Impact Virtual Visit
If your chosen author lives far away from your school, switching from an in-person event to a digital one is an instant money-saver. Virtual visits via Zoom or Teams completely remove travel / accommodation costs. They allow authors to deliver high-energy, interactive drawing and storytelling workshops straight into your classroom or hall at a fraction of the price. Details of my virtual visits can be found on this page of my website.
TIP: You host the zoom and connect with your author five minutes before the session to ensure everything (such as screen sharing permissions) is set up ready.

Plan Your Next Inspiring School Event
Author visits in a primary school are an amazing way to spark a passion for reading and afford pupils an experience they will talk about for years.
Once you have figured out How to Fund a Primary School Author Visit, and secured the money, why not read this blog post which gives tips on how to organise your author visit – from choosing an author, to what to do on the day the arrive, and everything in between. It also comes with a FREE downloadable check list.
TIP: If you are looking to book me for an event, whether in-person or virtual, do get in touch. To check my current availability and discuss how we can make a session work for your budget, feel free to book a primary school author visit with me today.































































